eRoom: on-line document sharing tool

As part of its project monitoring processes, RENAULT may ask you to take part in discussions and exchanges via this tool:

• eRoom is a document sharing tool implemented by RENAULT.

• eRoom is the name which has been given to the solution (DOCUMENTUM) chosen by RENAULT-NISSAN. This solution allows the RENAULT-NISSAN teams to work with their suppliers and partner with no time or place constraints.

• It is secure web-based internet work tool which enables teams to communicate and share documents, and makes coordinating a team's work far easier.

It notably enables users to : 

• Share documents such as texts, Excel Files, Slides, Planning documents, 3D view (Okyz)... with update contents,
• Exchange alerts and notifications,
• Consult regularly update files, databases, schedule,
• Carry out project management tasks,
• Favour the use of approvals as part of the decision making process, 
• Manage simple operations (Task monitoring, LUP, Project schedule,...).                               

It is free of charge for a partner or suppliers to work in an eRoom.

eRoom can be considered to be a "virtual desktop" reserved for a team of people who are strickly identified by a personal IPN number (RENAULT username) and authentificated by a personal password.

RENAULT has taken the decision to work on a one Room one Supplier basis for confidentiality and security reasons.

Extract of the eRoom Charter:

Renault people only can be nominated as an external Room coordinateur. This guarantees:

• the respect of the contract (CAU: Portal Terms and Conditions), that involves Renault  in insuring the personal data confidentiality.

• the group content responsability, as any business application.

• In some particular cases, such as a whole sudcontracted activity, an exemption process is implemented. And each supplier coordinator of an eRoom, will have his coordinator rights removed if his company is not authorized.

eRoom works using a WEB browser with Internet access.  

In order to be able to work with eRoom, your computer must have the following characteristics : 

• An Internet connection of 512kbit/s or above,
• Microsoft Windows 95, 98, NT 4.0 (Service Pack 6a), 2000 Professional ou XP
• Internet Explorer 5.0, IE 6.0 & 7.0 are approuved by Renault IT Dept.
• We alert you that E-room is not compatible with those browsers :
  - IE 8
  - Firefox 3.0
  - Firefox 3.5
  - Opera
  - Safari              

Warning! no ENX access (European Network eXchange).       

The plug-in: Before login, eRoom proposes to install a small component (plug-in) on your PC. Before accepting this installation, you have to check that your PC environment meets these technical prerequisites. 

• If it's the case and if you wish, choose the "eRoom Plug-in software" option.
  In order to feel at ease as soon as you start using the tool, we suggest you take a look at  the user guide. 

• If your PC environment does not meet the technical prerequisites, choose the "Just the Web browser  ". 

In order to log onto your Room, you need to have an IPN number (RENAULT username). 

• If you have an IPN number: the password is the one used for the portal.

Access is in general on a Renault invitation basis. Invitations are sent by RENAULT coordinators.

But you can request an access right to a specific room, using the SPS process available on the Portal left menu, indicating the room name and the coordinator name as the Renault contact.

• If you do not have an IPN number, go back to the RENAULT supplier portal by clicking here  https://suppliers.renault.com/. Once you are back to the portal home page, consult the "Procedure for accessing applications".